Start with a real queue
Share consultation formats, age-related intake procedures, appointment durations, and your clinical escalation contact.
More room for your patients
More attention for every smile in progress.
Give your front desk dependable help with consultation scheduling, patient communication, records requests, and the administration around an active orthodontic practice.
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Thoughtful support.From inquiry to return visit.
Orthodontists, treatment coordinators, and practice managersDefined roles · Approved systems · Visible handoffs
The work behind the work
Small administrative details shape the visit.
We support the administrative side of your patient journey. Your practice sets appointment rules, communication standards, and access permissions; your clinicians keep every treatment decision. The role is shaped around the systems and supervision your team requires.
- Consultations scheduled with useful context
- Patient requests connected to the right team member
- Administrative follow-up that respects practice procedures
Powered by StealthAgents
Focused on your field. Supported by a wider team.
Your support role starts with the realities of your operation. The StealthAgents team helps you discuss experience, matching, onboarding, and the management rhythm that makes the role useful.
StealthAgents reviews
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Specialist services
Explore all eight services ↗A more connected front desk.
An orthodontic calendar contains many different visits, each with its own timing and preparation needs. When calls, forms, and follow-up requests pile up, the team at the desk has less room for the people already in the practice.
Consultation scheduling
Consultation scheduling
Organize new-patient consultation requests around the capacity your practice releases.
Explore the service ↗
Appointment reminder support
Appointment reminder support
Help patients keep track of confirmed visits using your practice’s communication rules.
Explore the service ↗
Treatment consultation follow-up
Treatment consultation follow-up
Coordinate administrative follow-up after the treatment coordinator has met with a patient.
Explore the service ↗Recall and reactivation coordination
Recall and reactivation coordination
Organize practice-directed outreach to patients who need an administrative follow-up.
Explore the service ↗A practical working relationship
Let the clinical team lead. Give the office room to help.
Start with your appointment categories and patient communication procedures. Agree how a routine request is handled and how any clinical question reaches the appropriate professional.
Discuss your prioritiesMake the output visible
Verify recipients, appointment versions, contact permissions, and unresolved replies.
Keep judgment with your team
Clinical explanations, treatment recommendations, financing decisions, and consent discussions remain with designated professionals.
Blog & research
Visit the Blog ↗A closer look at the work.
Blog · Orthodontic practice operations
Organize the orthodontic front desk around the next patient step
A practical guide to consultation requests, reminders, forms, and the handoffs that support an orthodontic visit.
Read the article ↗
Research · Patient communication
Orthodontic reminders need a reply workflow as well as a send time
An operational research brief on appointment reminders, communication safeguards, and administrative response ownership.
Read the article ↗Before we talk
Good support starts with good questions.
Can we start with one workflow?
Yes. A focused initial scope makes responsibilities and review standards easier to define. Bring one recurring queue, examples of the work, and the person who will review it.
Will the assistant use our existing systems?
The role is scoped around your approved tools. Access, training, permissions, and required experience are discussed before work begins.
Who approves work and makes decisions?
Suitability, diagnosis, treatment timing, and expected outcomes are determined by the treating professionals.
What should we bring to a consultation?
A short task list, approximate workload, current tools, coverage needs, and examples of a good result. Keep confidential records out of the inquiry form.
A role shaped around your operationStart with the work
Start with the work
you want to hand over.
Tell us where the queue slows down. We’ll discuss the scope, tools, coverage, and review points that belong in your support role.
Book a free consultation
Define the role before making a commitment.